Attendance enforcement policy

Rationale

Regular and punctual attendance of pupils at schools is, under section 7 of the Education Act 1996, a legal requirement, parents being responsible for ensuring that any child of compulsory school age receives efficient full-time education that is suitable to the child’s age, ability and aptitude and to any special educational needs the child may have.

Compulsory school age is defined as commencing at the start of term on or after a child’s fifth birthday and concluding on the last Friday in June of the school year in which the pupil becomes 16.

It is essential for pupils to attend school regularly in order to maximise the opportunities available to them. The School Attendance Support Service investigate cases of irregular attendance and instigate statutory intervention where appropriate.

This enforcement policy aims to promote good practice and the principals for good enforcement, summarising how to conduct enforcement with openness, setting standards and consistency, to:

to uphold the law fairly
prevent and detect offending
act with integrity, common sense and sound judgement

In doing so the School Attendance Support Service will ensure that:

when an allegation is reported or an offence suspected of being committed a thorough investigation will follow
the exercise of legal powers should not be oppressive to the issue under investigation
as far as operationally practical and with due regard to an individual’s right to confidentiality, investigations should be as transparent as possible in keeping those involved up to date
we will take reasonable steps to understand the individual’s needs, e.g. culture, religion, belief, sexuality, lifestyle, disability etc. (Race Relations and Equality Acts), have regard for vulnerable adults and children and respect the professional ethics of others

Any consideration for a prosecution should meet both the evidential test and also the public interest test. All cases should have due regard to the Crown Prosecution Service code of conduct.

Guidance and Legislation

The School Attendance Support Service is authorised to operate this code and must have regard to the following legislation and guidance:

The Race Relations (Amendment) Act 2000
Attendance and Enforcement Policy September 2020 review September 2021
The Race Relations (Statutory Duties) Order
2001 Disability Discrimination Act 1995 Data
Protection Act 1998
Children Act 1989
Crime and Disorder Act 1998
Human Rights Act 1998
Special Needs Code of Practice 2003
Ensuring School Attendance: Guidance on the Legal Measures to Secure Regular School Attendance 2003
Education Act 1996
Working together to improve school attendance guidance (August 2024)

The School Attendance Support Service supports the Local Authority in carrying out their statutory duties with regards to promoting regular attendance at school.

Irregular attendance raises complex issues. Pupils may be failing to attend school for a variety of reasons. Some reasons may be outside the immediate control of the school, but good practice and appropriate responses within the school to identify the needs can help to improve attendance.

It is therefore important that that there are clearly defined criteria and procedures for referring non-attenders to the School Attendance Support Service. The important of early identification, assessment and intervention cannot be over emphasised.

Policy for Prosecution

The parent/s of any pupil of compulsory schools age who fails to achieve regular attendance will be considered for legal processing unless there are extenuating circumstances.

Education Act 1996 Section 444 - Failure to Ensure Regular Attendance

Section 444(1) - Where a parent/carer is failing in their duty to ensure regular attendance at school and school have made attempts to engage and support. Where, following this intervention the unauthorised absence continues and no statutory defences apply, the School Attendance Support Service will consider instigating legal proceedings.

Section 444(1A) - Where a parent/carer is failing in their duty to ensure regular attendance at school and school have made attempts to engage and support. Where, following this intervention the unauthorised absence continues and no statutory defences apply, the School Attendance Support Service will consider instigating legal proceedings.

Where it can also be proved the parent/carer knew about the poor attendance and failed, without reasonable justification to ensure regular attendance then legal enforcement will be taken under this section.

In the case of both s444 and s.444 (1a) an unpaid Penalty Notice (issued in accordance with the LA Penalty Notice Code of Conduct (revised August 2024) may form part of the evidence.

Education (Penalty Notice) (England) (Amendment) Regulations 2013

Penalty Notices (PN) for Non-School Attendance - These will be issued as an alternative to Magistrates’ Court proceedings wherever it is appropriate and in accordance with the Local Authority Code of Conduct.

To issue a PN, there should be 5 days (10 sessions) or more unauthorised absences in a 10 week period however we would expect schools to follow their attendance procedures in identifying the issues and putting support in place.

Penalty Notices for term time absence - These will be issued as an alternative to Magistrates Court Proceedings whenever it is appropriate and in accordance with the Local Authority Code of Conduct.

To issue a PN, there should be 5 days (10 sessions) or more of consecutive unauthorised absence.

Determining whether to issue a penalty notice or take court proceedings

With the introduction of the new National Framework for Penalty Notices issued by DfE, the following changes will come into force for School Penalty Notice Fines issued after 19 August 2024.

National Threshold

There will be a single consistent national threshold for when a penalty notice must be considered by all schools in England of 10 sessions (a school day is 2 sessions - morning and afternoon) of unauthorised absence within a rolling 10 school week period. These sessions do not have to be consecutive and can be made up of a combination of any type of unauthorised absence. The 10-school week period can span different terms or school years.

First Offence

The first time a Penalty Notice is issued for unauthorised absence the amount will be: £80 per parent, per child if paid within 21 days. Increasing to £160 per parent, per child if paid within 28 days. Any non-payment of the Penalty Notice may be referred to the Magistrates Court

Second Offence (within 3 years)

The Second time a Penalty Notice is issued for unauthorised absence the amount will be: £160 per parent, per child paid within 28 days. Any non-payment of the Penalty Notice may be referred to the Magistrates Court

Third Offence and Any Further Offences (within 3 years)

The third time an offence is committed a Penalty Notice will not be issued and the case could be presented straight to the Magistrate’s Court. Prosecution under s444 (1) Education Act 1996, where if convicted you may be fined up to £1,000. Prosecution under s444 (1) (a) Education Act 1996 where if convicted you may be fined up to £2,500 and/or 3 months’ imprisonment.”

If the School Attendance Support Service is already moving towards a prosecution relating to ongoing unauthorised absence and the pupil has unauthorised leave of absence, no PN should be issued for this and the unauthorised absence should be included in the prosecution period.

Where a child has had 2 periods of unauthorised leave for which the parent has been issued with a PN, on the third occasion, no PN will be issued and that parent will be prosecuted under S444(1) as long as parent was warned that this would happen.

Where a parent has previously been prosecuted for a period of unauthorised leave, unless there is a reason not to, the usual action for a further occasion of unauthorised leave would be to proceed to Court and not to issue a further PN.

In the case of ongoing unauthorised absence, unless it is not in the public interest to proceed, Penalty Notice or legal enforcement action may be taken when the level of unauthorised absence exceeds 10% or more. Penalty Notice payment levels are fixed in law.

However, where there is sufficient reason to allow payment beyond the 28 days, this will be agreed. The decision on whether there is sufficient reason rests with the School Attendance Support Service Prosecution Officer who may agree late payment in order to ensure consistency and fairness.

Penalty Notices issued in relation to unauthorised leave of absence are referred to in the School Attendance Support Service Penalty Notice Code of Conduct. Prosecution will follow if Penalty Notices are unpaid.

Where a case requires further investigation prior to making a decision whether to proceed to Court, the parent/s may be requested to attend a Formal Caution Interview under the Police and Criminal Evidence Act 1984.

The duty of instigating court procedures sits with West Northamptonshire Legal Services.

A certificate signed by the head teacher confirming the child’s school attendance during the period of prosecution referred to in the summons will be required as documentary evidence by the court. Only unauthorised absence can be used in evidence.

If parents are acting responsibly, but cannot ensure regular attendance of their child/children because of the attitude of the child/children then consideration should be given to applying for an Education Supervision Order.

Education Supervision Order (ESO)

An ESO is an Order made by the Family Proceedings Court under Section 36 of the Children’s Act 1989. The initial order is for 1 year but application can be made to extend the order yearly for up to 3 years. The court must be satisfied that a child of compulsory school age is not being property educated and that the making of the order would be better for the child than making no order at all.

In addition, the court shall have regard in particular to:

the ascertainable wishes and feelings of the child concerned (considered in the light of the child’s age and understanding)
the child’s physical, emotional and educational needs
the likely effect on the child of any change in circumstance
the child’s age, sex, background and any characteristics that the court considers relevant
the capability of each parent in meeting the child’s needs together with any other person whom the court considers appropriate
any harm the child has suffered, or is at risk of suffering
the range of powers available to the court under this Act in the proceedings in question

Under the terms of the Order, the Supervising Officer must “advise, assist and befriend” the child and the family, whilst the child and family must abide by the “directions” that the court lays down and any other reasonable direction of the Supervising Officer. Failure by the parent to follow these directions would mean returning to court when a fine of up to £2,500 could be imposed. In addition, the parent may be imprisoned for up to 3 months.

Failure by the child to follow these directions could lead to the statutory involvement of social care.

There may be some situation in which an ESO is unlikely to be effective. Where, for example, parents would be hostile to such intervention. It may not be possible to undertake the structured programme of work that is necessary. At all times, the Supervising Officer will need to operate within a structure that defines clear aims and objectives.

This will be requiring a planned and realistic programme of intervention, including directions where necessary, which will specify how the aims and objectives are to be achieved. The active involvement of parents, children and schools will aid the success.

Education Supervision Orders, as the name implies, require a great deal of time spent with the pupil supervising them and encouraging them to change patterns of behaviour. They have a limited effectiveness, as many of the strategies that could be applied may have already been tried. Where parents are cooperative this relationship can effectively be developed through Early Help support teams rather than applying for an Order.

Exclusion Penalty Notices

For a child of compulsory school age who is a registered pupil at a school and is excluded from that school either for a fixed period or permanently, their parent or carer is guilty of an offence under Section 103 of the Education and inspections Act 2006 if that child is present in a public place during school’s hours without reasonable justification during the first 5 days of each and every fixed period or permanent exclusion.

Parenting Orders

The 1998 Crime and Disorder Act allows courts to make a Parenting Order for cases on non-school attendance brought under sections 443 and 444 of the Education Act 1996. The aim of the order is to increase parenting support and to encourage parent/s to develop better parenting skills.

A Parenting Order can consist of 2 requirements:

a requirement of the parents or guardian to attend counselling or guidance sessions, these can last up to 3 months
a requirement encouraging the parent or guardian to exercise a measure of control over the child - that the parent ensure that the child attends school regularly)

These orders can last up to 12 months.

Education Act 1996 Section 443 - Failure to Comply with School Attendance Order

Where a parent or carer is failing in their duty to ensure their child is receiving an education in accordance with section 7 Education Act 1996, i.e. in that the child is not on roll at a school, nor is the parent or carer making their own arrangements for that child’s education, the School Attendance Support Service, having followed the requirements under Section 437- 442 of the Act issues a School Attendance Order.

Where the parent/carer fails to comply with the Order, a Section 443 prosecution will be taken in the Magistrates’ Court.

Last updated 29 August 2024