Travel assistance for children with an EHC plan

Your child may be eligible to receive travel assistance if they are 16 years old or under and have an education, health and care (EHC) plan.

Travel Co-ordination Unit (TCU)

The TCU is responsible for travel solutions between home and school for children and young people with special educational needs and / or disabilities (SEND).

The TCU will aim to increase choice and better meet the diverse needs of the county’s pupils with SEND. It offers a broader, more flexible, range of assistance options. The TCU promotes independent travel wherever possible so that young people can lead independent lives.

Who this applies to

This process will only apply to children 16 years old or under who are issued with an education health and care (EHC) plan. Applying through the TCU is the only way for travel assistance applications to be considered.

Once applications are received, the TCU will then be responsible for reviewing and processing them together with any checks that are required.

If a pupil has special educational needs and attends a post-16 setting you will need to apply for post-16 travel assistance.

See the code of conduct for children with special educational needs.

Eligibility

Your child may be eligible for assistance if:

• they have an EHC plan
• the school named in the EHC plan is the nearest suitable school - this is determined by the Local Authority
• the school your child or young person attends is beyond the statutory walking distance
• they are attending their nearest suitable school, and they have a condition where they cannot reasonably be expected to walk, and this is supported by appropriate medical and/or specialist advice
• either you or your partner are disabled, such that you are unable to accompany your child to school

For more details, please read our home to school transport policy below.

Policy changes were made due to recommendations received by the LGSCO for a recent complaint investigation. We have made the changes to ensure that we abide by the LGSCO outcome.

If you are applying for a school place starting in September 2024, please refer to this policy to establish whether your child is entitled to free home to school transport.

Please note that this policy is applicable for the academic year 2023/2024:

Applying for travel assistance

Normally, it can take up to 30 working days from receipt of an application to a travel solution being agreed and arranged. It can take longer if we need additional information.

Requests for travel assistance to commence at the beginning of the new academic year (September) should be submitted to the TCU before the end of May for consideration and planning.

We endeavour to process all applications received as quickly as possible. However, we cannot guarantee that travel assistance will be in place at the beginning of the new school year for any application received after this date.

Travel solutions for the new academic year will not be communicated to the applicants until mid-August.

We will look at the information you provide and decide what support is necessary. We may need to call or arrange a home visit if we need more information.

Change of school

If you have received an EHC plan which names a new education setting in section I, you must submit a new application for travel assistance.

Any current travel arrangements for students transitioning from primary school to secondary school (academic year 6 to year 7) but remaining at the same school, will not automatically be renewed. In this situation, a new application form must be submitted to the TCU for consideration.

A change in home address

Tell us of a change in your home address if the child is currently getting travel assistance.

You must also make sure that the EHC team has been notified of this change of address so that the EHC plan is updated.

Last updated 10 September 2024