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External auditors privacy notice

1 Council Contact Details

1.1 West Northamptonshire Council

Registered Office:
One Angel Square
Angel Street
Northampton
NN1 1ED

Tel: 0300 126 7000

The Council is subject to annual review by its appointed external auditors. This review will primarily focus on the Council’s annual Statement of Accounts, but will also consider key controls in financial systems. The Council's current external auditors are Ernst & Young LLP.

2 Information that we hold

2.1 We currently collect and process the following information for

  • contact details
  • medical information
  • customer financial information
  • employee data
  • website user stats
  • details of race and ethnic origin
  • political opinions
  • religious or philosophical beliefs
  • trade union membership details
  • genetic data
  • biometric data used for identification purposes

3 How the information is obtained

3.1 Most of the personal information we process is provided to us directly by you

3.2 The ‘lawful basis’ for the use of personal data by the external auditors is contained in the Local Audit & Accountability Act 2014 (LAAA). Section 22 includes the requirements that:

  • a local auditor has a right of access at any reasonable time to every document the auditor thinks is necessary for the purpose of the auditor’s functions under this Act
  • a relevant authority must provide a local auditor with the facilities and information that the auditor reasonably requires for the purposes of the auditor’s functions under this Act

4 What we do with the information

4.1 We use the information that you have given us in order

4.2 Who does the Council share your data with?

In order for our auditors to carry out their statutory duty, information shared with and accessed by our external auditors will therefore cover a number of areas and will include personal data, where relevant. Any personal information shared is done so securely. No other third parties have access to your information, unless the law allows them to do so.

4.3 Automated decision-making is where decisions are made about you without any human influence on the outcome. These may affect your legal rights or have an impact on your circumstances, behaviour or choices.

4.4 Profiling is where you analyse parts of an individual’s personality, behaviour, interests and habits to identify their preferences, make predictions or decisions about them.

5 How long we keep your information for and how we securely dispose of it after use

5.1 We keep your personal information for all aspects of processing in line with the council’s retention schedules.

5.2 We will securely dispose of your information in line with the council's retention schedules.

6 How we store your information

6.1 Your information is securely stored on the council’s systems.

7 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Privacy Policy for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent (if applicable). You can ask that we no longer use your details for this [processing/groups of processing]. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8 Who to contact

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the

Data Protection Officer:

Tel: 0300 126 7000

Email to [email protected]

Or you can write to:

Data Protection Officer
One Angel Square
Angel Street
Northampton
NN1 1ED

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

9 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

Last updated 06 July 2023