School effectiveness privacy notice

1 Council Contact Details

1.1 West Northamptonshire Council
Registered Office:
One Angel Square
Angel Street
Northampton
NN1 1ED

This notice explains what personal data (information) we hold about you, how we collect it, how we use it and how we may share information that we hold about you in order to deliver our services. We are required to give you this information under data protection law. West Northamptonshire Council is committed to protecting your privacy when you use our services. The Privacy Notice below explains how we use information about you and how we protect your privacy. This Privacy Notice should be read in conjunction with the Newly Qualified Teachers (NQT) Privacy Notice.

West Northamptonshire Council (WNC) complies with data protection legislation (the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR) and is registered as a 'Data Controller' Reg. No. ZA896620).

1.2 Who We Are

School Effectiveness is a statutory service that is focused upon the assessment and improvement of educational provision in order to:

Increase the percentage of children and young people in Northamptonshire attending good and outstanding schools and settings
Increase attainment and progress outcomes at KS2 and KS4 so that they are in line with national data and match or exceed statistical neighbours
Close the gaps in attainment and progress for our vulnerable groups so that they are in line with or exceed national data
Ensure we provide ‘local places for local children’ across all parts of Northamptonshire and that our strategy addresses sufficiency, suitability, standards and parental preferences

2 Information that we hold

2.1 What personal/identifiable information do we collect to deliver this service?

Please note that this service does not collect personal information regarding parents, carers or children.

Headteacher’s Name
School contact details
Improvement Adviser details
Name of school
Names of Newly Qualified Teachers (NQT’s)

We also may collect the following information (this lists are not exhaustive):

Assigned professional/practitioner details
Details of payments to schools
DFE setting number
Improvement Evaluation Report
Maps of schools
Ofsted Category
Organisational reports
Student numbers
School category/status/age range/cluster/diocese/location
Date of last Ofsted inspection
Details School Improvement Grant Awarded
Benchmark performance

3 How the information is obtained

3.1 How do we collect this personal information?

We collect personal information in the following ways:

face to face
All Schools Masters List
national data portals eg DfE, Nexus
Ofsted reports
Fischer Family Trust
NQT Manager

We will seek information from sources including:

other West Northamptonshire Council Departments
Ofsted
DFE
Nexus
Ofsted Reports
Fischer Family Trust (FFT)
also includes School Place Planning, schools admissions, EIP Team, EHC Team, HR, Finance, Educational Psychologists, Virtual School, IASS

3.2 There are a number of reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:

it is necessary to meet our legal obligations (state relevant legislation); and
you have requested a service from us

The legislations that govern and direct the delivery of services is as follows:

Education Act 1996, 2002
Education and Inspections Act 2006
DfE School Causing Concern Guidance September 2020
DfE NQT Induction Statutory Guidance April 2018
Education Inspection Framework (EIF) September 2019

4 What we do with the information

4.1 For what purpose is this personal information collected?

Service delivery
Service improvement
Service Planning/Research
perform a Statutory Duty
enable official reporting

How we use this personal information?

To discharge statutory duties in regards to school effectiveness
To assess Newly Qualified Teachers against national standards
To assess effectiveness of monitoring and improvement activity

The information will only be used for the purposes stated when it was collected. Information will not be sold, rented or provided to anyone else, or used for any other purpose than that for which it was originally collected unless required to by law.

4.2 Who we may share your information with

If required and lawful to do so under the applicable legislation, we will share your information with other West Northamptonshire Council (WNC) departments such as:

Early Years
Education Inclusion
School Governance
Virtual School
Safeguarding
SEND

We may also share your information outside of WNC with the following organisations (this list is not exhaustive):

North Northamptonshire Council: This would only happen if one of the services is lead or hosted by the West
Ofsted
Department for Education
Regional Schools Commissioner
Teacher Regulation Agency (TRA)

Why do we share this information?

In order for the service to fully carry out its legal duties and to deliver its service it is a necessary requirement to share this information.

We will share personal information with law enforcement or other authorities if required by applicable law. Any information sharing is undertaken in accordance with UK GDPR and the Data Protection Act 2018. We have mechanisms in place to share information lawfully and securely.

5 How long we keep your information for and how we securely dispose of it after use

5.1 How long will your personal information be held?

We keep your personal information for all aspects of processing by the School Effectiveness Team in line with the council’s retention schedules.

Category of Information	Retention Period
Records relating to NQT’s	Retain for 10 years
All records relating to the development and implementation of school performance and assessment reports	Retain from year records created for 5 years.
All records relating to the development and implementation of school development plans	Retain from date plan superseded for 6 years.
All records relating to the development of school curriculums	Retain from date curriculum superseded for 6 years.

5.2 We will securely dispose of your information in line with the council's retention schedules.

6 How we store your information

6.1 Your information is securely stored on the council’s systems in electronic format. The Council’s servers are based in the UK.

7 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the Council's Corporate Privacy Notice for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

8 Who to contact

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

9 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

Last updated 06 July 2023